Remote Desktop (RDP)

Remote Desktop Protocol (RDP) allows you to connect to a specific York College computer from off-campus. Available to all employees and some students, RDP provides the same functionality as sitting at the physical machine, including access to your H: Drive, network shares, and specialized software.

Usage Notes:

  • Employees must first request VPN access to connect to their office computers remotely.
  • Files saves while using RDP will be saved to your H: Drive by default. They will not save on your remote machine. 
  • Do not use RDP connection for any virtual meetings. Sound and video will not carry across the connection. Use your remote machine for any virtual meetings. 

Prepare Your YCP Account

  • Visit: https://mysignins.microsoft.com/security-info

  • Verify the Primary Authenticator is: Microsoft Authenticator - notification

    • Located next to the "Sign-in method when most advisable is unavailable:"

    • Click Change if any other option is displayed

    • NOTE: You must have the Microsoft Authenticator App as the primary option for RDSH to function.

 


Instruction for Windows:

  • Download YCPLabs.rdp here

    • If you get a warning or alert, select Connect or Continue.

    • Note: Some browsers may display this as an Audio file. Choose the download option to continue. 

  • Locate the Saved File (YCPLabs.rdp)

    • You may want to relocate it to your Desktop or other location that is easy to find in the future. 

    • You can also rename the file if desired.

  • Launch the file by double clicking it. 

  • Enter the Computer Name

    • This is the computer name you wish to remote into. 

      • Employees approved for RDP will enter the name of the computer in their office. 

      • Students can RDP into the machines listed in the section below. 

  • Click Connect

    • You will be prompted to "Do you trust the publisher of this remote connection"

  • Click Connect

  • Sign in:

    • Username: <YCP email address>

    • Password: <YCP Password>

    • Approve the Microsoft Authenticator Prompt on your phone.

  • RDP will load and appear just like a normal Windows PC Desktop
     

Instruction for Apple iMac or MacBook:

  • From the App store application on your Mac, find and install Windows App.

    • Note: RemoteApp may not work on some older versions of macOS. 

  • Once installed on your computer you can place it in your Dock if desired.

    • Tip: If you've already downloaded it but having problems locating it, Search (command+spacebar) for Windows to find it. 

  • Open the Windows App

  • Navigate to the left and select Devices

  • Navigate to the upper right and click the "+"

  • Choose "Add PC"

  • Create a Connection

    • PC Name: <Name of computer>

    • Gateway: gateway.ycp.edu

    • Check: Bypass for Local Sessions

    • Click Add

  • Launch the new connection

    • Double Click the icon 

      • OR Click ... and then Connect

  • Sign in:

    • Username: <YCP email address>

    • Password: <YCP Password>

    • Approve the Microsoft Authenticator Prompt on your phone.

    • NOTE: If you're accessing a lab computer please be aware that others may be using the same machine. If someone is already signed into a computer, please choose another instead; do not sign them out.

  • RDP will load and appear just like a normal Windows PC Deskto

Access a YCP computer

If you're accessing a computer that multiple people use, please either use this during your normal class period or check the room's availability before remoting in. If someone is already signed into a computer, please choose another instead; do not sign them out.

By default, your work will save to your H: Drive (unless you choose another location) which can then be accessed through MyFiles. We recommend saving to your Google Drive instead.

Note: Multi-factor Authentication Required! For RDP, you must use the Microsoft Authenticator app.  Other MFA options are not supported for RDP and RDSH.

Caution: We restart all general use campus computers at about 4:00am each day. If you're using one around that hour, then you may lose any unsaved work.

  • Download YCPLabs.rdp here, then open it.

    • If you've already downloaded it, find and open YCPLabs.rdp.

    • Tip: If you use Google Chrome to download this file it may not recognize the file and try to treat it like a MP3 file. Download and ensure that the file ends in .rdp before attempting to run the file. 

  • Select Show Options.

  • Computer:

    • Add the computer name you want to access (such as your office computer).

    • or

    • Copy & paste a computer name from the Locations & computers section, below.

  • User name: Enter your YCP email address.

    • Note regarding accounts with MFA: If you have your YCP account setup with Multi-factor Authentication and you can only use the Microsoft Authenticator App to access Remote Desktop. You will need to verify with MFA for each RDP connection.

      • Open the Microsoft Authenticator App prior to attempting to the next step. This will allow you to see the approval notification on the App for the access. You will not get a notification on the computer screen to verify with MFA.

  • Select Connect.

  • Select Connect again.

  • Enter your YCP password then select OK.

Sign out when you're done

Closing the RDP window will merely disconnect your session, not sign you out.

 

  • From the App store application on your Mac, find and install Windows App (previously named Microsoft Remote Desktop).

    • If you've already downloaded it, find and open Windows App.

  • Follow the prompts.

  • Select the + button and/or select Add PC.

    • PC name:

      • Add the computer name you want to access (such as your office computer).

      • or

      • Copy & paste a computer name from the Locations & computers section, below.

    • Gateway: Select Add Gateway...

      • Gateway Name: Enter gateway.ycp.edu

      • Select Add.

    • Select Add.

  • Double-click the connection that was just created.

  • Enter your YCP email address and password

    • Note regarding accounts with MFA: If you have your YCP account setup with Multi-factor Authentication and you can only use the Microsoft Authenticator App to access Remote Desktop. You will need to verify with MFA for each RDP connection.

      • Open the Microsoft Authenticator App prior to attempting to the next step. This will allow you to see the approval notification on the App for the access. You will not get a notification on the computer screen to verify with MFA.

  • Select Continue.

    • If you see a certificate prompt, select Continue.

Sign out when you're done

Closing the RDP window will merely disconnect your session, not sign you out.

Locations & computers

Select your preferred location, then copy & paste the name of the computer that you want to access. Find which computers have a specific software.

Civil Engineering Center

  • CEC104-02-Y22
  • CEC104-04-Y22
  • CEC104-06-Y22
  • CEC104-08-Y22
  • CEC104-10-Y22
  • CEC104-13-Y22
  • CEC104-15-Y22
  • CEC104-17-Y22
  • CEC104-19-Y22
  • CEC104-21-Y22
  • CEC104-22-Y22
  • CEC104-24-Y22
  • CEC104-27-Y22
 

Humanities Center

  • HUM131-03-Y23
  • HUM131-05-Y23
  • HUM131-07-Y23
  • HUM131-08-Y23
  • HUM131-10-Y23
  • HUM131-12-Y23
  • HUM131-14-Y23
  • HUM131-17-Y23
  • HUM131-18-Y23
 
  • HUM206-01-Y18
  • HUM206-02-Y18
  • HUM206-03-Y18
  • HUM206-04-Y18

 

Kinsley Engineering Center

  • KEC122-02-Y22
  • KEC122-03-Y22
  • KEC122-04-Y22
  • KEC122-05-Y22
  • KEC122-06-Y22
  • KEC122-07-Y22
  • KEC122-08-Y22
  • KEC122-09-Y22
  • KEC122-10-Y22
  • KEC122-11-Y22
  • KEC122-12-Y22
 
  • KEC123-03-Y22
  • KEC123-05-Y22
  • KEC123-07-Y22
  • KEC123-09-Y22
  • KEC123-11-Y22
  • KEC123-13-Y22
  • KEC123-15-Y22
  • KEC123-17-Y22
  • KEC123-19-Y22
  • KEC123-21-Y22
  • KEC123-22-Y22
  • KEC123-24-Y22
  • KEC123-27-Y22
  • KEC123-29-Y22
  • KEC123-31-Y22
 
  • KEC124-03-Y22
  • KEC124-05-Y22
  • KEC124-07-Y22
  • KEC124-09-Y22
  • KEC124-10-Y22
  • KEC124-12-Y22
  • KEC124-14-Y22
  • KEC124-16-Y22
  • KEC124-18-Y22
  • KEC124-20-Y22
 
  • KEC126-02-Y22
  • KEC126-03-Y22
  • KEC126-04-Y22
  • KEC126-05-Y22
  • KEC126-06-Y22
  • KEC126-07-Y22
  • KEC126-08-Y22
  • KEC126-09-Y22
  • KEC126-10-Y22
  • KEC126-11-Y22
 
  • KEC130-02-Y22
  • KEC130-04-Y22
  • KEC130-06-Y22
  • KEC130-08-Y22
  • KEC130-10-Y22
  • KEC130-12-Y22
  • KEC130-14-Y22
  • KEC130-16-Y22
  • KEC130-18-Y22
  • KEC130-20-Y22
  • KEC130-22-Y22
  • KEC130-24-Y22
  • KEC130-26-Y22
  • KEC130-28-Y22
  • KEC130-30-Y22
 
  • KEC132-02-Y22
  • KEC132-04-Y22
  • KEC132-06-Y22
  • KEC132-08-Y22
  • KEC132-10-Y22
  • KEC132-11-Y22
  • KEC132-14-Y22
  • KEC132-17-Y22
  • KEC132-20-Y22
  • KEC132-22-Y22
  • KEC132-25-Y22
 

Willman Business Center

  • WBC221-02-Y23
  • WBC221-04-Y23
  • WBC221-06-Y23
  • WBC221-08-Y23
  • WBC221-10-Y23
  • WBC221-12-Y23
  • WBC221-14-Y23
  • WBC221-16-Y23
  • WBC221-18-Y23
  • WBC221-20-Y23
  • WBC221-22-Y23
  • WBC221-24-Y23
  • WBC221-26-Y23
  • WBC221-28-Y23
  • WBC221-30-Y23
  • WBC221-32-Y23
 

Evelyn & Earle Wolf Hall

  • WOLF307-01-Y22
  • WOLF307-02-Y22
  • WOLF307-03-Y22
  • WOLF307-04-Y22
  • WOLF307-05-Y22
  • WOLF307-06-Y22
  • WOLF307-07-Y22
 
  • WOLF307A-01-Y22
  • WOLF307A-02-Y22
 
  • WOLF309-01-Y22
  • WOLF309-02-Y22
 
  • WOLF310-01-Y22
  • WOLF310-02-Y22
 
  • WOLF311-01-Y22
  • WOLF311-02-Y22

 

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