When you sign into your network account with multi-factor authentication enabled, you'll also approve the sign-in using your phone.
So, even if someone were to steal your password, they couldn't get into your network account without your device. This makes your account, information, and applications much more secure.
Note: MFA is required of YCP employees and active students. To avoid MFA issues during international travel, please see the FAQ section, below, for more info.
Set up MFA
If you're an employee, the first time you sign into myYCP, you'll be asked to set up MFA. For students, you'll be prompted a few days after you transition from an accepted student to an active student (which is after you pay your first deposit).
You may set up MFA using the Microsoft Authenticator Mobile app (which we recommend), an alternate authentication app, or text message (which does not require the app). Each requires access to your phone or a dedicated device.
Regardless of which method you use to set up, you may always add the other method later or instead.
Authenticator app (recommended)
The default option will be to set up MFA using the Microsoft Authenticator Mobile app (which we recommend). There is also a link for this option saying "I want to use a different authenticator app", if you'd like to use something else, such as Google Authenticator, Authy, etc. Please keep in mind however that some systems require you to MFA specifically with the Microsoft Authenticator app. If you set up with a different app or phone number, some services may be inaccessible to you. If you have questions regarding this, please contact us.
Set up MFA
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Log in to my.ycp.edu
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If prompted, select Work or school account.
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If prompted, under Stay signed in?, you may select Yes to reduce the number of times you are asked to sign in.
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Under More information required, select Next.
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Under Start by getting the app, select Next.
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Under Set up your account, select Next.
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Open the Authenticator app on your phone.
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Under Scan the QR code, point your phone camera at the QR code.
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Under Scan the QR code, select Next.
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In the Authenticator app
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Select Approve or enter the displayed number from your computer screen.
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If prompted, enter your phone's passcode, touch ID, face ID, etc.
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Under Microsoft Authenticator, when you see a Notification approved message, select Next.
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If prompted, under Success!, select Done.
Text
You may be prompted to set up a phone number as well when you set up your authenticator app, but if you want to only set a phone number up, you can follow the below steps when signing in.
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When you're on the page asking to set up the authenticator app, at the bottom left, click I want to set up a different method.
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Under Choose a different method, select the drop-down arrow ⌄ , then Phone, then Confirm.
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Under Phone, enter your phone number.
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Select Next.
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Enter the code that you receive on your phone, then select Next.
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When you see a Your phone was registered successfully message, select Next.
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Under Success!, select Done.
FAQ
What is MFA?
- Multi-factor authentication is an approval notification or code (sent to your cell phone) used to sign into your network account. This makes it difficult for someone else to get into your account without this second step.
Why do we need it?
- As computers become more powerful and hackers become more prevalent, passwords alone are often not enough to protect systems and data. The MFA is linked to your device to ensure that it is you accessing your account.
Who is affected by MFA?
- All YCP and YCDS faculty, staff, students, and vendors are required to have MFA.
Can I use MFA internationally?
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Yes, if you've set up an authenticator app, all you need is a data connection to be able to approve your login, or an international plan to receive your text messages if you set up a phone number. Contact your cell provided for questions regarding international data or text message rates.
How often do I have to approve MFA push notifications or enter a code?
- Once we turn on MFA, you will generally be prompted to approve a notification, or enter the code, every 30 days when signing into my.ycp.edu on a single device and browser.
- You will also have to do so when:
- Signing in on a new device or browser.
- We update the system.
- Microsoft senses a security concern (such as a connection from a new location).
Do I have to set up MFA on every computer I use?
- No, you set up MFA once on device of your choosing. This device is then needed to approve a notification or enter the code displayed to confirm login to your account.
What MFA methods may I choose?
- SMS text messaging
- Push notification
- One-time password code, found within the Authenticator app.
Do I have to have cellular or wireless access to use MFA?
- To receive one-time password codes in the Authenticator app, no.
- To download the Microsoft Authenticator app on your mobile device and use push notification or SMS text authentication methods, yes.
What if my authentication device is stolen?
- Notify us as soon as possible. We can revoke MFA access from the stolen device, to prevent others from using it to access your account.
Does MFA store my persoanl phone data?
- No. None of your personal data is stored. MFA is not designed for data storage; it is only an authentication program.
Contact Us:
For more information or clarity, please contact Library and Technology Services (LTS)
- Library and Technology Services (LTS):
- Phone: 717-815-1559
- Email: LTShelp@ycp.edu
- Hours: Monday - Friday: 8:30 am - 5:00 pm
Still having trouble with Multi-Factor Authenticator?
Submit a Ticket Here