Google Apps with YCP Accounts

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Your YCP network account gives you access to Google Workspace apps, including Gmail, Calendar, Drive, and more.* For the most up-to-date help with these, please visit support.google.com.

Tip: teachfromhome.google is useful for remote teaching.*

Access Google apps

Sign into myapps.microsoft.com with your YCP username and password.
Select the Gmail, Drive, or Calendar icon.

Visit the Found at links in each section below.
- Note: If directed, sign in with your YCP email, then you'll be redirected to sign into MyYCP.

Gmail

Found at: mail.google.com

Your YCP email address is hosted through Gmail. Learn more about Gmail.

Note: We only support the official Gmail website, Gmail app, and iOS Mail app. Other email clients are unlikely to work.

Learn more - click to open or close.

Away Message
- Set up an out-of-office or vacation reply.
Filters
- No longer see messages that you don't want in your inbox.
Report a Phishing Email

Email mobile apps

Access Gmail from your phone or mobile device. Select the option below that matches your mobile app.

iOS Gmail App - click to open or close.

Add your YCP account

Install the iOS Gmail app here.
Select Sign in > Google.
Enter your YCP email address.
Sign in with your YCP username and password.

Add another Gmail account

Open the Gmail app.
In the top right, select your profile picture.
Select Add another account > Google > Continue.
Sign into your Gmail account.
- Note: If successful, this will take you to that account's inbox.

Switch between accounts

In the top right, select your profile picture.
From the list, select the account you want.

See all inboxes at once

In the top left, select ☰ (Menu) > All Inboxes.

Android Gmail App - click to open or close.

Add your YCP account

Install the Android Gmail app here.
Select Settings > Add Account.
Select Google.
Enter your YCP email address.
Sign in with your YCP username and password.

iOS Mail App - click to open or close.

Add your YCP account

Note: After iOS 14.0, this may no longer work. We do not fully support this option and it occasionally has glitches. We recommend that you use the iOS Gmail app instead. This option is not supported for YCP employee accounts.

Go to your device Settings > Passwords & Accounts > Add Account > Microsoft Exchange.
Enter your YCP email address, then select Next.
Select Configure Manually.
Enter your Network Account password, then select Next.
Enter
- Server: m.google.com
- Domain: ycp.edu
- Username: (your YCP email address)
Select Next.
Ensure that Mail is selected, then select Save.

Troubleshoot

Common issues and fixes.

Tip: Are you a YCP employee having email trouble on your iPhone or iPad? Learn more about how to fix it.

My inbox is missing messages - click to open or close.

By default, Gmail sorts your emails into different inbox tabs, like Social or Promotions. So, you may not see all that you expect in your Inbox. If this is confusing or creates an issue for you, there are a few options.

Check all mail

This will show you all incoming messages, unsorted.

In the menu, on the left, under Mail, select All mail.
- Note: You may need to select Main menu ☰ first.

Search in mail

Use the search bar, at the top of your Gmail account, to search key terms from any message you're trying to find.

Change your inbox

On a computer

Select Settings (gear icon) > Inbox.
Choose one of the options below.

Remove categories

Next to Categories, uncheck Promotions & Social, so that only Primary is checked.
Select Save Changes.

This will direct all message to your Inbox and move all previous messages to your Inbox.

Change inbox type

Next to Inbox type, select one of the other options.
Select Save Changes.

Tip: We suggest you try multiple types to find which puts your messages where you expect.

Error: "York College of PA Mail virus scanners are temporarily unavailable" - click to open or close.

This means that Google cannot scan for viruses at that moment, so opening the email's attachments may be dangerous.

Check the G Suite Status Dashboard for a reported issue.
Only open the attachments if you're certain they're safe.
Consider waiting to open any attachments until the virus scanners are working again.
Contact us if you're unsure or have any questions.

Google Calendar

Found at: calendar.google.com

Quickly schedule meetings/events and get reminders about upcoming activities. Share your schedule with others & create multiple calendars that you and your team can use together.

Learn more about Google Calendar.

Outlook, Apple Calendar, or other 3rd party calendar sync issue - click to open or close.

If your third party calendar app is no longer syncing properly with your YCP account's Google Calendar, you may need to delete the connection, then start fresh and reconnect it.

Note: If you use a "secret address", then reset it to create a new one.

Google Drive

Found at: drive.google.com

Store and share any file; keep photos, stories, designs, drawings, recordings, videos, and all file types. Your storage is free and accessible from any smartphone, tablet, or computer.

Learn how to add citations and a bibliography to Google Docs.

Learn more about Google Drive.

Google shared drives

In shared drives, teams can easily store, search, and access their files anywhere, from any device. We offer Google shared drives for all YCP employees, full of useful documents.

Note: Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done." ¹

Learn more about Google shared drives.

Drive for desktop (formerly Drive File Stream)

Stream your Drive files directly from the cloud to your Mac or PC, freeing up disk space and network bandwidth. Because Drive files are stored in the cloud, any changes you or your collaborators make are automatically updated everywhere. You’ll always have the latest version.

Learn more about Drive for desktop.

Employee Shared Drives - click to open or close.

As a York College employee, you're a member of several Google shared drives, from various Administrative Departments. You can access (but usually not directly edit) many useful documents.

Learn more about Google Apps, Drive, & Google shared drives.

Access Drives

Sign into my.ycp.edu then select Drive > Shared drives.

Visit drive.google.com then select Shared drives.
- Note: If directed, sign in with your YCP email, then you'll be redirected to sign into MyYCP.

Drives available to all employees

Google Sites

Found at: sites.google.com

This site (service.ycp.edu) is built on Google Sites. Like most Google apps, it's free for everyone. So, you too can create, edit, and publish websites for student portfolios, class presentations, clubs, or anything else you think up.

Note: To create a Google Site that officially represents YCP to prospective students or the general public (or to request a ycp.edu subdomain), you'll need Office of Communications' approval. Then, we can work with you to ensure it meets branding guidelines.

Learn more about Google Sites.

Get started with shared drives

* Google Classroom and Jamboard are not turned on for YCP members. More apps and sharing may be unavailable or limited for YCDS members.

Contact Us:

For more information or clarity, please contact Library and Technology Services (LTS)

Library and Technology Services (LTS):
- Phone: 717-815-1559
- Email: LTShelp@ycp.edu
- Hours: Monday - Friday: 8:30 am - 5:00 pm

Still having trouble with Google Apps?

Submit a Ticket Here

Google Apps with YCP Accounts

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Access Google apps

Gmail

Email mobile apps

Add your YCP account

Add another Gmail account

Add your YCP account

Add your YCP account

Troubleshoot

Check all mail

Search in mail

Change your inbox

Google Calendar

Google Drive

Found at: drive.google.com

Google shared drives

Drive for desktop (formerly Drive File Stream)

Access Drives

Drives available to all employees

Google Sites

Contact Us:

Still having trouble with Google Apps?

Details

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