Google Apps with YCP Accounts

Your YCP network account gives you access to Google Workspace apps, including Gmail, Calendar, Drive, and more.* For the most up-to-date help with these, please visit support.google.com.

Tip: teachfromhome.google is useful for remote teaching.*

Access Google apps

Or

  • Visit the Found at links in each section below.

    • Note: If directed, sign in with your YCP email, then you'll be redirected to sign into MyYCP.

Gmail

Found at: mail.google.com

Your YCP email address is hosted through Gmail. Learn more about Gmail.

Note: We only support the official Gmail website, Gmail app, and iOS Mail app. Other email clients are unlikely to work.

 

Email mobile apps

Access Gmail from your phone or mobile device. Select the option below that matches your mobile app. 

Add your YCP account

Add another Gmail account

  • Open the Gmail app.

  • In the top right, select your profile picture.

  • Select Add another account > Google > Continue.

  • Sign into your Gmail account.

    • Note: If successful, this will take you to that account's inbox.

Switch between accounts

  • In the top right, select your profile picture.

  • From the list, select the account you want.

See all inboxes at once

  • In the top left, select ☰ (Menu) > All Inboxes.

Add your YCP account

 

Troubleshoot

Common issues and fixes.

Tip: Are you a YCP employee having email trouble on your iPhone or iPad? Learn more about how to fix it.

By default, Gmail sorts your emails into different inbox tabs, like Social or Promotions. So, you may not see all that you expect in your Inbox. If this is confusing or creates an issue for you, there are a few options.

Check all mail

This will show you all incoming messages, unsorted.

  • In the menu, on the left, under Mail, select All mail.

    • Note: You may need to select Main menu ☰ first.

Search in mail

Use the search bar, at the top of your Gmail account, to search key terms from any message you're trying to find.

Change your inbox

On a computer

  • Select Settings (gear icon) > Inbox.

  • Choose one of the options below.

Remove categories

  • Next to Categories, uncheck Promotions & Social, so that only Primary is checked.

  • Select Save Changes.

This will direct all message to your Inbox and move all previous messages to your Inbox.

Change inbox type

  • Next to Inbox type, select one of the other options.

  • Select Save Changes.

Tip: We suggest you try multiple types to find which puts your messages where you expect.

This means that Google cannot scan for viruses at that moment, so opening the email's attachments may be dangerous.

  • Check the G Suite Status Dashboard for a reported issue.

  • Only open the attachments if you're certain they're safe.

  • Consider waiting to open any attachments until the virus scanners are working again.

  • Contact us if you're unsure or have any questions.

Google Calendar

Found at: calendar.google.com

Quickly schedule meetings/events and get reminders about upcoming activities. Share your schedule with others & create multiple calendars that you and your team can use together.

Learn more about Google Calendar.

 

If your third party calendar app is no longer syncing properly with your YCP account's Google Calendar, you may need to delete the connection, then start fresh and reconnect it.

Google Drive

Found at: drive.google.com

Store and share any file; keep photos, stories, designs, drawings, recordings, videos, and all file types. Your storage is free and accessible from any smartphone, tablet, or computer.

Learn how to add citations and a bibliography to Google Docs.

Learn more about Google Drive.

Google shared drives

In shared drives, teams can easily store, search, and access their files anywhere, from any device. We offer Google shared drives for all YCP employees, full of useful documents.

Note: Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done." ¹

Learn more about Google shared drives.

Drive for desktop (formerly Drive File Stream)

Stream your Drive files directly from the cloud to your Mac or PC, freeing up disk space and network bandwidth. Because Drive files are stored in the cloud, any changes you or your collaborators make are automatically updated everywhere. You’ll always have the latest version.

Learn more about Drive for desktop.

As a York College employee, you're a member of several Google shared drives, from various Administrative Departments. You can access (but usually not directly edit) many useful documents.

Learn more about Google Apps, Drive, & Google shared drives.

 

Access Drives

Or

  • Visit drive.google.com then select Shared drives.

    • Note: If directed, sign in with your YCP email, then you'll be redirected to sign into MyYCP.

Drives available to all employees

Google Sites

Found at: sites.google.com

This site (service.ycp.edu) is built on Google Sites. Like most Google apps, it's free for everyone. So, you too can create, edit, and publish websites for student portfolios, class presentations, clubs, or anything else you think up.

Note: To create a Google Site that officially represents YCP to prospective students or the general public (or to request a ycp.edu subdomain), you'll need Office of Communications' approval. Then, we can work with you to ensure it meets branding guidelines.

Learn more about Google Sites.

 

  1. Get started with shared drives

* Google Classroom and Jamboard are not turned on for YCP members. More apps and sharing may be unavailable or limited for YCDS members.

Contact Us:

For more information or clarity, please contact Library and Technology Services (LTS)

  • Library and Technology Services (LTS):
    • Phone: 717-815-1559
    • Email: LTShelp@ycp.edu

Still having trouble with Google Apps? 

Submit a Ticket Here

 

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