Smart Classrooms

Body

Most YCP classrooms are "smart". They can project either the instructor station computer (on the podium), or a laptop/device that an instructor brings with them, so that the whole class can clearly see and hear what's on screen.

Equipment

Each smart classroom has at least these items. Some, such as remote rooms, have more.

Projector, screen, and speakers
Podium control panel
DVD/VCR control panel or remote
Auxiliary connections to present from a laptop/device
- Important: You may need an adapter for your particular device. Please contact us, before your presentation, to get one.

Note: Most classrooms, but not all, also have a desktop computer on the instructor station podium.

Remote rooms

Many of our smart classrooms are also remote rooms. They have additional equipment to accommodate students or instructors attending class remotely over Zoom, in addition to those attending in-person.

Learn more about our remote rooms.

Use a smart classroom

Our smart classrooms are similar but have enough variation that we suggest practicing in the specific room you'll be using to present. If you have any trouble in the room, you may contact us to schedule a training session before your class, and for urgent assistance during class.

Get started

Lower the screen via buttons on the wall (usually near the instructor station podium, but not on the podium control panel).
- If the screen has a handle in the center, please pull it down manually.
Either sign into the instructor station computer, or connect your device to an available cable.
- Important: Please do not disconnect any cables; only use those which are already available.

Podium control panel

On or near the instructor station podium, you'll find an Extron control panel. This controls the room's projector and speakers.

Extron MLC 226 IP control panel

On the podium control panel

Press ON.
Wait until the ON button stops blinking to proceed.
Press the input you've chosen.
- For the instructor station computer, press PC.
- For your device, press LAPTOP.
  - Note: This option varies by room and connection. Instead of LAPTOP, it may read AUX, HDMI, DisplayPort, VGA, etc. It is neither DVD nor VCR.
- To play a DVD, press DVD, then follow the Play a DVD instructions, below.
The class should now be able to see and hear everything on the device you're presenting from.
- If the projected image is clipped, crooked, or distorted, press AUTO IMAGE to fix it.

Tip: If you want to briefly stop presenting, press DISPLAY MUTE. This will blacken the projection and silence the audio without shutting it all down. To resume presenting, press whichever input you were using prior.

Adjust the volume

Lower the Volume - click to open or close.

On the podium control panel, turn the VOLUME knob to the left.

Raise the Volume - click to open or close.

Caution: When the volume is too low, please carefully follow these steps in order (to avoid a sudden burst of loud noise).

On the podium control panel, turn the VOLUME knob to the left.
Play the video or audio in the application (such as YouTube, another website, etc).
- Make sure that it continues playing while you follow these steps, even if you can't hear it yet.
Raise the volume in the application.
Raise the volume on the device you're presenting from.
- In Windows, there's a speaker icon in the lower right.
On the podium control panel, slowly turn the VOLUME knob to the right until you hear sound at the desired level.

Play a DVD

Follow the On the podium control panel instructions, above.
- Press DVD.
Open the podium door, facing the presenter.
Here, you'll find a DVD player and the DVD & VCR CONTROL panel.
- This functions like a DVD/VCR remote.

IRCM-DV+ DVD & VCR IR Control Module

End your presentation

When you're finished presenting, please press OFF on the podium control panel, then sign out of the instructor station computer.

Troubleshoot

If these don't solve your issue, contact us.

The computer screen is black - click to open or close.

Press the power button on the monitor and ensure it's turned on.

If the screen is still black

Open the podium door, facing the presenter.
Press and hold the computer power button until it turns on.

If the projection is still black - click to open or close.

Press DISPLAY MUTE on the podium control panel.

If the projection is still black

Press PC (or your auxiliary input) on the podium control panel.
On the computer keyboard, press the Windows logo key ⊞ + P.
Then, on the screen, select Duplicate.

None of the auxiliary cables fit my device - click to open or close.

There is likely an adapter that will work for you. Please contact us to learn more.

Someone else is signed into the computer - click to open or close.

Open the podium door, facing the presenter.
Press and hold the computer power button until it turns off.
Wait 10 seconds.
Press and hold the computer power button until it turns back on.

The computer may take some time to return to the sign in page.

Display Document Camera - click to open or close.

Document Cameras are in may classrooms across campus. If you are looking to use this camera to display on the projection, please follow these steps:

Open the Camera App
If you have never used the document camera in this location:
- A prompt will display for the need to allow the camera access
- Follow the links to get to the Windows Privacy and Security Settings
- Turn on both Camera and Microphone.
Select the document camera in the upper right corner
- (Many smart classrooms also have a room camera for providing remote class videos. This may default in the Camera App.)
If you have previously used the document camera and configured the Windows Privacy and Security Settings, the camera will start immediately.

Contact Us:

For more information or clarity, please contact Library and Technology Services (LTS)

Library and Technology Services (LTS):
- Phone: 717-815-1559
- Email: LTShelp@ycp.edu
- Hours: Monday - Friday: 8:30 am - 5:00 pm

Still having trouble with Smart Classrooms?

Submit a Ticket Here