Google Meet allows real-time meetings by Google. Using your browser, share your video, desktop, and presentations with teammates and customers.
- Note: Users will not have the ability to record their meetings until the YCP Google Licensing is updated in Summer 2024.
What are the main differences between Google Meet and Zoom?
Hosts can easily record their meetings. The difference is how recordings are stored. Each recording is automatically stored to the host’s Google Drive. Attendance reports and Notes (if used) are also automatically stored in the host’s Google Drive. There are storage limits for all YCP users and the recordings and associated meeting documents need to be managed carefully so the Drive storage is not exceeded. A good alternative for saving recordings is to upload them to VidGrid where there is no storage limit.
Google has announced the end of Jamboards starting in October 2024. An alternative product will need to be explored for users
Meet does have options for hosts to restrict who can enter their meetings, but this functionality does not work in the same way as a Zoom waiting room. Access is controlled through the meeting type that is chosen by the host. There are three meeting types available. The default meeting type is Trusted, but meeting types can be set for each meeting.
At this time, there is no integration but Google has this feature under development. No specific deployment date is available.
Hosts can easily share content. A feature called Picture-in-Picture should be used for hosts to see participant video and any reactions or raised hands while the host scrolls through the shared content.
Accessing Google Meet:
- Google Calendar: Users can create and join Google Meet calls directly from Google Calendar events.
- Web Browser: Users can access Google Meet via their web browser by navigating to meet.google.com. You must be logged into your YCP account to access
- Mobile App: Google Meet is available for download on Android and iOS devices through their respective app store
Apple StoreGoogle Play Store
- NOTE: Participants do not have to have a Google account to access Meet through a calendar invite or a shared link.
Creating Meetings:
User can create a Meet through different methods:
- Options Include:
- Create a meeting for later
- Start an instant meeting
- Schedule in Google Calendar
- Via their web browser by navigating to meet.google.com and logging into their YCP account with the same options as above
- Recurring meetings can be scheduled through a calendar event
Joining Meetings:
- Users can join Google Meet directly from Google Calendar events or by entering the meeting code shared by the host. The meeting code is the unique code at the end of the meeting link, such as abc-defg-hjk.
- Hosts can allow participants to access using only their phone
Meeting Controls:
- People:
- Listing of participants in the meeting. Additional participants can be added once a meeting has started.
- Host can add a participant as a co-host
- Chat:
- Participants can chat with everyone in the meeting.
- Activities
Breakout Rooms
Live Streaming
Polls
Q&A
Recording
Transcripts
Whiteboard
Host Controls:
Use these host settings to keep control of your meeting. Only hosts have access to these controls.
- Meeting Moderation
- Host Management-turn on to let you restrict what participants can do in a meeting (ex. share screen, send chat messages, send reactions, turn on microphone and video, manage breakout rooms). Join a breakout room to customize its setting.
- Meeting Access Types
- Open
- No one has to ask to join. Anyone can dial in.
- Trusted
- People can join without asking if they belong to your organization or are invited using their Google Account. Everyone else must ask to join. Anyone can dial in by phone.
- Restricted
- Anyone who hasn’t been invited must ask to join, including people who dial in.
- NOTE: The Restricted type of meeting functions as a waiting room with Hosts admitting participants. This will not apply if participants are invited through a calendar event.
Security and Privacy:
- Meeting Codes and Links: Each meeting has a unique code and link to prevent unauthorized access.
- End-to-End Encryption: Google Meet provides encryption to ensure the security and privacy of meetings.
- The Restricted meeting type will function as a waiting room and allow the host to admit participants. This does not apply when participants are invited through a calendar event.
Accessibility Features:
Mobile Features:
- Mobile Optimization: Google Meet is optimized for mobile devices
- Mobile Notifications: Users receive notifications for upcoming meetings and new chat messages.
Contact Us:
For more information or clarity, please contact Library and Technology Services (LTS) or refer to Google Meet Help
- Library and Technology Services (LTS):
- Phone: 717-815-1559
- Email: LTShelp@ycp.edu
- Hours: Monday - Friday: 8:30 am - 5:00 pm