Board Meeting

During your meeting, you will likely follow along with BoardEffect, and may choose to attend remotely, via Zoom.

Found at: ycp.boardeffect.com

View and add notes to your meeting book.

Notes

If you don’t know your username or password, please contact Matt Shoemaker at 717-849-1663 or mshoema1@ycp.edu.
Please make sure to use the new URL, starting with "ycp", not the former one, starting with "aicup".

Use BoardEffect on a computer - click to open or close.

Sign into ycp.boardeffect.com.
- Note: You may be asked to change your password.
Under My Upcoming Events, click the event to see all relevant details.
Click 📓Book > Meeting Book Viewer (on the right, under VIEW) for the simplest view.
- You can scroll through all of your meeting’s information.
- Click in the Outline, on the left, to jump directly to each section.
- Click the pencil ✎ for a variety of ways to mark up your book.
  - Click the Save button before you close the tab.
When you’re done with BoardEffect, click the down arrow ▼, beside your name, then click Log Out.

Use BoardEffect on an iPad - click to open or close.

Download and open the BoardEffect app
Enter the following information. You may need to select Add Connection at the top right.
- Organization name: ycp
- Domain name: .boardeffect.com
Sign in with your username and password to save the connection.
You should now see a saved connection for York College of Pennsylvania.
- In the future, you can tap this and enter your password to log in.

Join the board meeting remotely.

Join Zoom on a computer - click to open or close.

You received an email with a Zoom meeting link.
- Note: If you're joining the meeting in a way other than the direct link, you'll need the password.
Click the link.
Wait a moment, as it opens Zoom, then downloads the app to your computer.
- Follow the prompts to open and install the Zoom download.
- Note: If you already have Zoom installed, you may instead just be asked to open it.
The Join Meeting window will appear.
- Copy either the link or Meeting ID from the email, then paste it into the Meeting ID section of the Join Meeting window.
- Enter your name in the next section.
- Click Join.
Once the meeting has begun, click Join With Computer Audio.
You will enter the Zoom Meeting window.
- In the upper right, you can change the View.
- In the lower left, you can mute or unmute & stop or start your video.
- In the lower center, you can click Chat to write to Everyone or just the host.

Join Zoom on an iPad - click to open or close.

Note: While this can also be done on an iPhone, we don't recommend it due to the difficulty of the small size.

From the App Store, install the Zoom Cloud Meetings app.
- Once it's finished downloading, Open it.
Select Join a Meeting.
Enter your Meeting ID.
Enter your Name, if it's not already there.
Select Join.
- Enter the meeting password.
- Notes:
  - If the meeting has not yet started, the screen may read Please wait for the host to start this meeting.
  - If asked, Agree to the Terms of Service & Privacy Policy.
  - If Zoom would like to access the camera, select OK.
Select Join with Video.
- Notes:
  - If Zoom would like to access the microphone, select OK.
  - If Zoom would like to send you notifications, select either option.
In the To hear others please join audio window...
- Select Call using Internet Audio.
You will enter the Zoom Meeting window.
- Tap the screen to reveal menu options.
  - You can mute or unmute, and stop or start your video.
  - You can select More > Chat to write to Everyone or just the host.
  - Then select Close to return to the main screen.

For more information or clarity on your username, meeting ID or password issues, please contact:

For more information or clarity on connecting to the Wi-Fi on campus, please contact Library and Technology Services (LTS)

Note: Please find your device's wireless MAC address first, then contact us and let us know you are a board member.

Library and Technology Services (LTS):
- Phone: 717-815-1559
- Email: LTShelp@ycp.edu

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