York College’s Google Workspace for Education environment has an overall storage limit applied to it by Google. In order to properly manage this storage limit and ensure that the limit is not exceeded, LTS has imposed individual limits to all YCP user accounts. The individual user account limits are set to different levels based on role and specific needs as a stakeholder with YCP. These limits help to ensure that the overall limit imposed by Google on York College is not exceeded.
York College Individual Account Limits:
Management of Storage:
It is the responsibility of each member of the York College community to manage the content of their Google Storage. This includes taking steps to maintain their storage below the limit of their account.
Reduction of Email Storage
Reduction of Google Documents
Reduction of Google Photos
Alumni accounts are limited to only 10GB of storage. Due to this limit, it is common that once a student account transitions to Alumni status that the account exceeds this limit. Once over the limit the account can no longer save or edit files until the storage drops below the limit. This can cause adverse side effects with regard to the Alumni Gmail account. We recommend that all Alumni take steps to ensure they are below the limit so that the account performs as expected. Alumni accounts greatly exceeding the 10GB limit will be contacted by LTS and directed to reduce their storage. Those failing to comply may have accounts wiped to ensure they are below the limit.
Use Google Takeout for file exports
Use Google Partner Sharing for photo exports
Downloading Documents and Photos
Contact Us:
For more information or clarity, please contact Library and Technology Services (LTS)
- Library and Technology Services (LTS):
- Phone: 717-815-1559
- Email: LTShelp@ycp.edu
- Hours: Monday - Friday: 8:30 am - 5:00 pm
Still having trouble with Google storage?
Submit a Ticket Here